Test Administration Process Next Steps

Select your current phase of the test administration process to see resources related to that phase.

 

Step 1: Orientation - Learn about test formats and policies; select test dates and provide shipping information; select test staff and set up accounts.

Step 2: Configuration - verify enrollment for test materials.

Step 3: Accommodation - Learn about accessibility supports; request accommodations and/or supports; request qualified exceptions to the deadline.

Step 4: Preparation -  Order test materials; complete non-test activities; provide examinees test prep information; prepare your facility, staff, and materials; update examinee information.

Step 5: Administration - Administer the test.

Step 6: Transportation: Return test materials..

Step 7: Interpretation - Access and understand score reports; share reporting information with examinees.

Important Dates

Your Schedule of Events  contains all dates and deadlines for your test event. Check it frequently to ensure you're on track for a successful administration.

  • Testing Window: September 7 - November 19, 2021
  •  Material Ordering Window: August 2 - October 29, 2021
  •  Answer Document Return Deadline: December 3, 2021

 

Helpful Links

Expand each tray to reveal the information you're looking for.

ACT General Questions:
877.789.2925
Website
preact@act.org

State Policy Questions:
Lisa Nelson
Oklahoma State Regents for Higher Education
Phone: 405.225.9257
lnelson@osrhe.edu
www.okhighered.org/student-prep


Annette Long
Oklahoma State Regents for Higher Education
Phone: 405.225.9156
along@osrhe.edu
www.okhighered.org/student-prep

Step 1: Orientation

BEFORE TESTING: Get started with the testing program.

Learn About Test Formats and Polices

Resources:

Select Test Staff

Resources:

Step 2: Configuration

BEFORE TESTING: Ensure systems are set up and data is submitted for testing.

Order Test Materials

Dates:

calendarTest Window: August 2 – October 29, 2021

Website:

Resources:

Tip: Orders will be placed through the CCRIS online ordering system.  You may access the system through an existing CCRIS account or by creating a new account.

Tip: Select the correct contract (program) from the Choose Program dropdown menu in CCRS.  Selecting the incorrect contract will affect your reporting and invoicing.

Tip: Order your test materials three to four weeks before your test date. This will allow time for delivery and check-in of your test materials and time for your students to complete the examinee information prior to testing.

Tip: Order one PreACT Test Material Package for each student that will test.  ACT will include an overage in each order

Step 3: Accommodation

BEFORE TESTING: Identify student needs for accommodations and/or supports.

Learn about Accessibility Support

Resources:

Arrange for Accommodations and/or English Learner (EL) Supports

Resources:

Tip: Administering PreACT with accommodations or English learner supports does not require prior approval from ACT.  You will order alternate format test materials or materials for English learners at the same time you order your PreACT Test Material Packages

Step 4: Preparation

BEFORE TESTING: Prepare students, staff, facilities, and materials for testing.

Prepare Your Facility, Staff, and Test Materials

Resources:

  • Test Facilities (manual section – select the first listed after applying search filters)
  • Test Staff (manual section – select the first listed after applying search filters)
  • Test Materials (manual section – select the first listed after applying search filters)
  • Test Administration (manual section – select the first listed after applying search filters)

Training:

Tip: Remember to hold a training session with all testing staff (new and experienced) before test day. This is required and is separate from the briefing session that happens on test day. Suggested topics to cover during the training session are in your administration manual

Complete Non-Test Activities

Resources:

Tip: When entering name and address on the answer document (blocks B and P-S), be sure examinees:

    • Start with the first box and first column in block
    • Fill in the appropriate oval for each letter in addition to printing them in the boxes.
    • Fill in only one oval per column
        

Tip: Make sure examinees properly enter the form code into the Test Form block on their answer documents. This is essential to the answer documents being scored properly.

Step 5: Administration

DURING TESTING: Have a successful test administration.

Administer the Test

Dates:

calendarTest Window - Standard Time Administration Date: September 7 - November 19, 2021

calendarTest Window - Accommodations Administration Window: September 7 - November 19, 2021

Resources:

Administration Manuals

Supplements:

Step 6: Transportation

AFTER TESTING: Send materials and data back to ACT.

 Return Test Materials

Dates:

calendarTest Window - Standard Time and Accommodations Testing Materials Receipt Deadline: December 3, 2021

Resources:

Training:

Tip: Test coordinators should verify completeness and accuracy of materials received from room supervisors before returning answer documents to ACT. Check that the test form code is properly gridded on each answer document.

Tip: Return the answer documents for all testing (standard, accommodations, or make-up) in the same shipment. Do not return unused answer documents (or any other unused PreACT test materials).

Tip: The polymailer envelopes include prepaid FedEx return shipping labels already affixed. You may leave the packed polymailer envelopes in a secure FedEx pick-up area at your site or FedEx drop-off site. Do not leave your packed polymailer envelopes in an unsupervised pick or drop-off site. Two options are available for materials return:

     1) Schedule a FedEx pickup for materials return. 

     2) Drop off materials at a staffed FedEx location. Please obtain a receipt for tracking purposes.

Step 7: Interpretation

AFTER TESTING: Interpret score reports and test data.

Access and Understand Score Reports

Dates:

calendarSee your Score Report Schedule for release dates

Resources:

Training: